Rubico

BACKGROUND

Please describe your company and your position there.

I'm the Director of Operations for an organization that supports the fundraising efforts of high school and youth sports teams.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Rubico Inc., and what were your goals?

We hired Rubico to develop an app that operates as a sales platform for our teams to use while fundraising. We had been using the technology of our third party vendors for a number of years - we were looking to streamline our processes and own a proprietary function of our business.

SOLUTION

How did you select this vendor and what were the deciding factors?

They were recommended to us by a peer ad trusted business advisor After meeting with Ben, we were impressed by their thorough project evaluation and reasonable timeframes.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

We had a group meeting to detail the objectives and timelines. Then we were assigned a project manager and the lead developers were established. They delivered wireframes for the initial app, and began working to design and develop the staging site. Once the staging site was thoroughly tested and the UI/UX was approved, the live app was launched. We continue to implement updates and enhancements to the admin site and live app.

How many people from the vendor's team worked with you, and what were their positions?

Roughly a dozen team members from Rubico have been working on our project at a time. Our project manager steers the ship, the lead developer charts the course, and the back-end and front-end developers and testing staff are skillfully working aboard.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

We successfully ran the busiest sales season in the history of our business exclusively on the platform Rubico designed and did not experience a single glitch in service from an administrative, client, or end user standpoint. All of our clients raved about the ease of use and helpfulness of the sales app, and our back-end processes were much simpler since consolidating POS systems.

Describe their project management style, including communication tools and timeliness.

We had weekly standup meetings via Zoom with all the members of their team, and they've presented every single deliverable on time thus far. We use Asana for project and task management. They've been very responsive and highly communicative throughout.

What did you find most impressive or unique about this company?

Rubico Inc.'s ability to pivot or problem-solve when presented with a potential challenge has been very impressive.

Are there any areas for improvement or something they could have done differently?

We were brand new to the app world, and none of our teammates had any technical development experience. Providing a bit more hands-on guidance in some of the technical aspects that we were responsible for as a client (i.e. email client selection, payment gateway setups, etc) would have been helpful but they always answered questions to the best of their ability.

BACKGROUND

Please describe your company and your position there.

Trevali is a Zinc mining company. I lead the data engineering and analytics team.

OPPORTUNITY / CHALLENGE

For what projects/services did your company hire Rubico Inc., and what were your goals?

On our mining sites, many forms were still paper-based, and the data captured via them was never captured in a digital format. We contracted Rubico to create a digital-forms solution to replace the existing paper-based forms, and thus make previously inaccessible data sources accessible.

SOLUTION

How did you select this vendor and what were the deciding factors?

I had worked with Rubico in the past.

Describe the scope of work in detail, including the project steps, key deliverables, and technologies used.

Rubico designed and developed a digital forms solution with assistance from our team. The solution included a Laravel backend, Angular web frontend and mobile application. The mobile application had to have an offline-saving mode in order to cater for areas in the mine without connectivity. The forms created in the solution was custom-built by Rubico: functionality to dynamically create new forms was purposefully left out.

How many people from the vendor's team worked with you, and what were their positions?

There were 5 people in the core team, a project manager, backend development, frontend developer, mobile devloper and devops engineer. We also used a UI designed at key points in the project.

RESULTS & FEEDBACK

Can you share any measurable outcomes of the project or general feedback about the deliverables?

Rubico were able to successfully create a number of forms that are used in our mines. The application was implemented and is actively used on site.

Describe their project management style, including communication tools and timeliness.

In general project management was well-structured. Slack was used as the de-facto communication tool with weekly standup meetings to share progress. Timelines provided to us as the client were realistic in terms of what to expect.

What did you find most impressive or unique about this company?

They were a trustworthy and honest vendor. Team is excited about the work and will keep at it until they have successfully completed it.

Are there any areas for improvement or something they could have done differently?

Ask questions early in the process, before progress is made in the wrong direction.

BACKGROUND

Please describe your company and position.

I'm an executive at American Vacation Marketing

Describe what your company does in a single sentence.

Advertise and Market Timeshares for Resale

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Host Website

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

• High ratings
• Pricing fit our budget
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Hosting website and back office. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

They met all oligations and projects completed ahead of schedule. Highly knowledgeable very efficent.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team has always been quick and thorough with all projects. Everything is done with professionalism & excellence.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They go above and beyond to assist you with all your company's needs.

Are there any areas for improvement or something Rubico could have done differently?

I see no areas of improvement with Rubico. 

BACKGROUND

Please describe your company and position.

I am the Owner of Trusted Leaders, LLC

Describe what your company does in a single sentence.

Leader and Team development through coaching, assesment, and ongoing consultation.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico to accomplish?

• Create a Leadership 360°for assessing leadership competency.
• Provide a developmental tool for Leaders to grow

SOLUTION

How did you find Rubico?

Referral

Why did you select Rubico over others?

• Pricing fit our budget
• Referred to me
• Company values aligned

How many teammates from Rubico were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Rubico served as the development partner for building the Trusted Leader 360° Assessment platform, providing both technical expertise and collaborative support throughout the project. 
Their team worked closely with us to translate the Trusted Leader framework into a functional, user-friendly digital assessment tool. This included designing and developing the backend architecture, building the assessment workflow, creating the reporting structure, and ensuring a smooth, intuitive user experience for both participants and administrators.

They guided us through key decisions, offered technical solutions to align with our long-term vision, and refined features based on ongoing feedback. Rubico’s responsiveness and attention to detail helped ensure accurate data handling, clean design integration, and timely iterations.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Rubico delivered a fully functional digital assessment platform on time, enabling raters to give input and complete the assessment efficiently within 15-20 minutes.  The tool has already been adopted across multiple organizations, proving both its scalability and practical value. 
Automated reporting now provides accurate scoring, strong visual clarity, and near-zero manual effort, while the new admin dashboard has reduced administrative workload by 70–90% through improved tracking and automated communication. Data reliability has remained excellent, with secure handling and near 100% uptime. 
The platform also created a new revenue-generating product for Trusted Leaders, LLC and has significantly enhanced user satisfaction, as coaches and leaders consistently report that the tool is intuitive, insightful, and easy to use.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Rubico’s project management was consistently strong, clear, and dependable. They communicated proactively, set realistic timelines, and delivered each milestone on schedule. Throughout the process, they were highly responsive to our needs—quick to answer questions, address issues, and adjust features as the project evolved. Their combination of organization, flexibility, and steady follow-through made the entire development experience smooth and confidence-building.

What was your primary form of communication with Rubico?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

The level of competency of the team and their desire to work hard to achieve teh results desired.

Are there any areas for improvement or something Rubico could have done differently?

At times, I would have liked to have recieved more of their opinion and creativity.

BACKGROUND

Please describe your company and position.

I am the Founder of a language education company.
Describe what your company does in a single sentence.

Foreign language education 

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• Design and develop a working mobile app

SOLUTION

How did you find Rubico Inc.?

Online Search

Why did you select Rubico Inc. over others?

• Great culture fit
• Good value for cost
• Company values aligned
• Outshone all other competitors

How many teammates from Rubico Inc. were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

We worked together to create a mobile application for foreign language learning, including a flashcard study feature. 

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

To create a base model of the flashcard feature in the application 

Describe their project management. Did they deliver items on time? How did they respond to your needs?

100% of the time. Any delays were due to me and my time management. 

What was your primary form of communication with Rubico Inc.?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Extremely reliable, responsive and they delivered exactly what was discussed and more. 

Are there any areas for improvement or something Rubico Inc. could have done differently?

No, I'm thrilled with Rubico Inc.'s work and plan to continue working with them. 

BACKGROUND

Please describe your company and position.

I am the Owner of Neb Medical Services

Describe what your company does in a single sentence.

Durable Medical Equipment Provider

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• Web Development
• Brand Awareness

SOLUTION

How did you find Rubico Inc.?

Referral

Why did you select Rubico Inc. over others?

Referred to me

How many teammates from Rubico Inc. were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Rubico designed and created a custom user dashboard specific to the needs of our niche DME business.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Daily usage of the platform.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Project management was great, very communicative, thorough, and on-time. Responses are very timely through Trello, email and during weekly e-meetings.

What was your primary form of communication with Rubico Inc.?

Virtual Meeting

What did you find most impressive or unique about this company?

We were impressed by their listening skills and adaptation to our needs.

Are there any areas for improvement or something Rubico Inc. could have done differently?

Not for this project.

BACKGROUND

Please describe your company and position.

I am the CEO of Dwell at Home

Describe what your company does in a single sentence.

App, matching independent caregivers seniors or families of seniors who need care.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• wire frame our apps
• MVP our apps, test and change
• 2 hybrid apps. 1 for seniors, 1 for caregivers
• Develop a portal system to help small senior care agencies

SOLUTION

How did you find Rubico Inc.?

Referral

Why did you select Rubico Inc. over others?

• Pricing fit our budget
• Good value for cost

Describe the scope of work in detail. Please include a summary of key deliverables.

• Help design and build from wireframe to production - apps for senior care. 
• Wire frame MVP - fully functional apps 
• Hybrid apps - new flutter apps for same application 
• Portal to help small agencies 3

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Taking an idea for apps for senior care that would work similar to Uber and creating that vision.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

We had several project managers over the years. All communicated well and downloaded our needs to the team.

What was your primary form of communication with Rubico Inc.?

Virtual Meeting

What did you find most impressive or unique about this company?

They had a desire to produce quality deliverables within the timeframe at a fair price.

Are there any areas for improvement or something Rubico Inc. could have done differently?

For our projects having an American to discuss with would have been great. The translation was always a problem. Project managers and team spoke English well but is not familiar with senior care. (They take care or their own elders) An American would have saved us months of explaining at times.

BACKGROUND

Please describe your company and position.

 I am the Vice President of an E-Learning Platform

Describe what your company does in a single sentence.

Online training courses for construction industry.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• Build a LMS system

SOLUTION

How did you find Rubico Inc.?

other web developer that needed help fixing whatthey messed up

Why did you select Rubico Inc. over others?

Referred to me

How many teammates from Rubico Inc. were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

a

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Built a website to deliver our specific course to our online clients training needs. Fixed an old website till the new one was ready to go from the ground up.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They are a great team to work with. Complete task quickly and efficiently and within our budget. Use a project tracking software to track progress on tasks that is easy to use.

What was your primary form of communication with Rubico Inc.?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Even after delivering the product, still working with them on a contract basis to keep things tidy and to create new small tasks to keep things working smoothly. Plus support if something happens to go wrong.

Are there any areas for improvement or something Rubico Inc. could have done differently?

None that I am aware of.

BACKGROUND

Please describe your company and position.

I am the Marketing manager of CAF Outdoor Cleaning

Describe what your company does in a single sentence.

Founded in a garage in 2003, CAF was created to address a frequent problem at gas stations, eroding the customer experience: piles of kitty litter used to clean fuel spills. From this problem, EXIMO Waterless Concrete Cleaner was born, eliminating both kitty litter and pressure washing, with a lower-cost, sustainable solution that leveraged microbiology to break down hydrocarbon chains into harmless byproducts like water and carbon dioxide.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• Management of Magento 2 e-commerce website
• Management of server needs for Magento 2 e-commerce website

SOLUTION

How did you find Rubico Inc.?

Referral

Why did you select Rubico Inc. over others?

• Pricing fit our budget
• Good value for cost

How many teammates from Rubico Inc. were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

20 hour per month commitment with the potential for additional or unplanned tasks at an hourly rate above the allotted 20hrs at $40/hr

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Projects are always done on time and quality work

Describe their project management. Did they deliver items on time? How did they respond to your needs?

They were always responsive and on time.

What was your primary form of communication with Rubico Inc.?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Responsive customer service and quality work

Are there any areas for improvement or something Rubico Inc. could have done differently?

NA

BACKGROUND

Please describe your company and position.

I am the Managing Partner of MarketSquare Tech

Describe what your company does in a single sentence.

Productivity app development for small retail businesses.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Rubico Inc. to accomplish?

• Business app development

SOLUTION

How did you find Rubico Inc.?

Referral

Why did you select Rubico Inc. over others?

• Great culture fit
• Good value for cost
• Referred to me
• Company values aligned

How many teammates from Rubico Inc. were assigned to this project?

6-10 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Develop a web app and mobile app to facilitate the complete process of running fundraisers for non-profit organizations.
web form for fundraiser application
review process
auto the creation of fundraiser promotional material
tools to manage products
web order forms and payment management
mobile app for facilitating product distribution process
reporting

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• On-time delivery
• on budget
• successful application

Describe their project management. Did they deliver items on time? How did they respond to your needs?

The team at Rubico was great to work with! They responded quickly to any bug fixes and delivered the project on time.

What was your primary form of communication with Rubico Inc.?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

They care the customer experience and the quality of their work.

Are there any areas for improvement or something Rubico Inc. could have done differently?

None